Accounts Payable/Payroll Bookkeeper - ACSD - Apply 2/5/2025

Multiple Positions

ALABASTER CITY SCHOOLS

JOB DESCRIPTION

JOB TITLE: ACCOUNTS PAYABLE / PAYROLL BOOKKEEPER

QUALIFICATIONS:

1. High school diploma or equivalent. Bachelor’s degree preferred.
2. Post-secondary training in bookkeeping or accounting or minimum of three (3) years bookkeeping experience.
3. Bookkeeping or Accountant experience preferred.
4. Proficient in using Microsoft Word and Excel software.
5. Experience with Harris/Next Gen Software preferred.
6. Ability to operate a computer and utilize software applications for word processing, spreadsheets and other functions.
7. Experience in computerized accounting.
8. Must meet background clearance requirements as specified by Alabama statutes and State Board of Education regulations.

REPORTS TO: Chief School Finance Officer

JOB GOAL: To assist in the administration and the smooth and efficient operation of the Finance Department.

PERFORMANCE RESPONSIBILITIES:

1. Manage accounts payable expenditures.
2. Assign purchase order numbers and enter district level purchase orders.
3. Prepare 1099’s for all vendors.
4. Assist in the preparation and maintenance of Accounts Payable files.
5. Assist in payroll activities of the system in compliance with sound business practices, School Board policies, and federal and state laws.
6. Assist in preparing journal entries and wire transfers for all payroll tax liabilities.
7. Assist in approving and posting payroll entries to the general ledger.
8. Assist in preparing expense transfers to charge payroll transactions to the correct site or department budget.
9. Assist in maintaining and updating a spreadsheet of all salary schedules.
10. Assist in maintaining the system control maintenance payroll tables.
11. Assist in the preparation and maintenance of employee payroll files.
12. Assist in balancing and printing W-2 forms, annually, and submit to federal and state authorities.
13. Assist in updating system employee insurance premiums and benefits.
14. Provide information and assistance for auditors as needed.
15. Keep abreast of requirements such as accounting standards, budget changes and federal and state reporting.
16. Demonstrate initiative in the performance of assigned responsibilities.
17. Assist in all procedures and processes of payroll as needed.
18. Serve as resource to schools and departments for payroll matters.
19. Exercise a service orientation when working with others.
20. Communicate in an effective and timely manner with cost centers served.
21. Utilize appropriate strategies and problem-solving tools to make decisions regarding payroll, delivery services and the evaluation of services provided.
22. Interpret and enforce statutes, Department of Education rules, system policies and procedures as they relate to payroll.
23. Communicate effectively with the public, staff members, administrators and other contact persons using tact and good judgment.
24. Perform other job-related duties as assigned by the CSFO and/or Superintendent.

TERMS OF EMPLOYMENT: Twelve Month contract. NON-EXEMPT EMPLOYEE.

EVALUATION: According to Board policies, administrative procedures, and guidelines.

SALARY: Appropriate placement on current salary schedule.